hourlogic.org
HourLogic
Automatic time tracking and billing for medical courier teams.
Summary
HourLogic is a mobile app that automatically logs couriers' billable hours by detecting shift start/end via GPS geofencing at depots, and uses AI to extract structured billing data from photos of manifests, lab forms, and signatures, then generates client-ready invoices and compliance reports.
Target Audience
Independent medical courier teams and small courier companies serving hospitals, labs, and clinics.
Economic Engine
Per-courier monthly subscription with tiers based on number of deliveries or active drivers. Also a per-transaction fee for AI document processing.
Point of Difference
Unlike general time tracking apps, HourLogic understands medical courier workflows (specimen handling, chain of custody, multiple stops) and automatically links time entries to specific client delivery events with structured proof.
Problem Statement
Independent medical couriers waste hours each week manually logging their time from GPS traces, scanning paper manifests, and reconciling billing across multiple clients, leading to missed billable events and payment delays.
Solution
GPS fleet tracking to detect location and speed, AI video analysis of dashcam footage to verify deliveries, AI document analysis to extract data from photos of paperwork, and a spreadsheet add-in for easy reconciliation.
Core Value Proposition
Eliminates manual time logging and data entry, ensuring every billable minute and every delivery is captured and properly invoiced without couriers touching a timesheet.
Killer Features
- Auto-shift detection: Courier workday starts when they enter depot geofence, ends when they leave final delivery zone.
- Photo-to-bill: Snap a signed manifest – AI extracts client name, date, specimen type, and delivery time, appending to billing record.
- Dashcam integration: AI analyzes video to confirm package drop-off and detect waiting time for billing.
- Client portal: Each client sees only their deliveries with timestamps and proof images, auto-approved for billing.
- Smart alerts: If courier is idle at a location too long, prompts them to log a reason (waiting, traffic) to preserve billable time.
Pros
- Saves 5+ hours per week per courier by eliminating manual time logging and data entry.
- Reduces billing disputes with timestamped photo evidence and AI-verified delivery logs.
- Integrates with QuickBooks and common billing systems for seamless invoicing.
- Works offline – logs time and photos, syncs when connectivity is restored.
Cons
- Requires couriers to install app and grant always-on location permissions, which may drain battery.
- AI document extraction may have errors requiring occasional human review.
- Initial setup of geofences for each client location can be time-consuming.
- Competes with free GPS tracking apps and manual methods that some couriers are accustomed to.
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