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time2pay.org

StageTime

Time tracked, crew paid, show on.

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Summary

StageTime is a mobile-first time tracking and payroll reconciliation platform for field-based theatre stage managers. It uses QR-code check-ins, an AI QA reviewer to catch errors, and a human-in-the-loop queue for approvals, integrating with payroll systems via reverse ETL. Designed for the high-stakes urgency of tech week, it ensures accurate, union-compliant compensation from load-in to closing night.

Target Audience

Field-based theatre stage managers touring Broadway, West End, and regional productions who manage 20-200 crew members across venues with varying union rules.

Economic Engine

Per-show subscription ($500-$2,000 depending on size) plus $5 per crew member per week (usage-based metering), with a premium tier for real-time venue billing integration.

Point of Difference

Purpose-built for theatre's unique union rules (AEA, IATSE) and seasonal urgency, with a 'Tech Week Crisis Mode' that prioritizes high-stakes corrections.

Problem Statement

Stage managers for touring theatre productions rely on paper timecards, spreadsheets, and frantic group chats to track crew hours during tech week, leading to payroll errors, overtime disputes, and last-minute reconciliation chaos.

Solution

Combines QR-code workflow (crew scan in/out with NFC backup), AI QA reviewer (flags missing breaks, overtime thresholds), human-in-the-loop review queue (stage manager approves batch), metering infrastructure (per-minute cost tracking for venue billing), reverse ETL (syncs to ADP/Uber/QuickBooks), and voice-first assistant (hands-free logging during load-in).

Core Value Proposition

Eliminates payroll reconciliation panic during tech week by automating time capture, flagging errors in real time, and generating union-compliant pay reports with one click.

Killer Features

  • Tech Week Crisis Mode: When a show opens in <48 hours, a red banner appears and the AI prioritizes flagged timecards for instant human review.
  • Union Rule Engine: Automatically applies jurisdiction-specific overtime rules (e.g., 8-hour turnaround, meal penalties) without manual lookup.
  • Voice Log: A stage manager says 'Lights: Sarah at 7 for 4 hours' and the system creates a time entry with audio proof attached.

Pros

  • Drastically reduces payroll errors and overtime disputes, saving stage managers hours of manual reconciliation.
  • Built-in compliance with major theatre unions (AEA, IATSE, UK Equity) out of the box.
  • Voice-first and QR workflows work in noisy, hands-busy backstage environments.

Cons

  • Requires crew to adopt smartphone scanning; some older workers may resist.
  • Offline mode is essential but adds complexity; spotty venue WiFi can cause sync delays.
  • Only valuable during tech weeks and show runs; low usage during dark periods may churn casual users.

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